New York Archives Conference Poster Session -proposal deadline: March 15, 2021

The 2021 NYAC Poster Session Committee is accepting proposals for the NYAC conference poster session to be held at this year’s conference. The conference will be held virtually on Friday, June 11, 2021. The event will be free to attend.
Deadline to submit Poster Proposals: March 15th, 2021

Eligibility for Submitting a Poster Presentation Proposal:
*              Individuals holding a position as archivist, curator, or historian for a repository containing historical documents or records.
*              Individuals whose work involves arrangement and description, reference services, digitization or other technology-based projects, preservation/ conservation of paper or electronic material in a professional archival setting.
*              Graduate students currently enrolled in an accredited graduate program with a concentration in or significant archival coursework in Archival, Museum, Library or Information Science studies.
*              In all cases, preference will be given to those living or working in New York State.
*              Joint presenters of a single poster is acceptable.

Poster Presentation Content:
*              Content should be appropriate for interest of, and use by, conference attendees, who include archivists, curators, historians, educators, and primary source researchers/users.
*              Topics of interest include (but are not limited to) selection, arrangement and description, reference and access, preservation and security, outreach and advocacy, archives management, digital asset management, ethical and legal responsibilities, emerging technology, processes, and services, and the use of archival or special collections for research and/or educational purposes.
*              The Poster Committee especially encourages session proposals relating to diversity, equity, inclusion, and accessibility; how archives can best serve, support, and collaborate with underrepresented and marginalized communities; and social justice.
*              Please note that the poster session is intended for content related to the topics above rather than promoting an archive or archival service.

How It Works:
●      The poster session will be an asynchronous session held the day before, the day of, and the day after the conference. Participants will asynchronously text chat with NYAC attendees regarding their poster on the day of the virtual conference. The posters will be up for one day before and after the conference to allow more time for people to read them.
●      Each poster will have a dedicated Google Doc page, which will be linked from the conference program and from intersession slides that will be displayed in Zoom during the conference. We will use the Google Doc to link to the PDF file on Google Drive and to the video or audio on Google Drive, YouTube, or publicly-accessible platform of your choice. You will then be able to interact with attendees via editing the Google Doc itself and using the comment feature. NYAC will take care of setting up the Google Doc and linking your materials for you.
●      We’ve created an example for your reference<> so you can see approximately what the dedicated Google Doc page will look like.

Poster Presenters Will:
●      Submit their poster in PDF format for inclusion on the NYAC website for at least the duration of the virtual conference.
●      Create a video or audio recording of their “elevator pitch” for their poster, giving a brief overview of the relevance of your content and the main takeaways for NYAC attendees, to be included on the NYAC website with the poster for at least the duration of the virtual conference. This pitch should be 5-7 minutes long.
●      Participate in asynchronous text chat with NYAC attendees regarding their poster on the day of the virtual conference. You are not expected to participate the day before or the day after the conference.
●      Submit their PDF and recording by a pre-conference deadline to allow time for posting to the website and any necessary technical troubleshooting.

Submission Instructions and Deadlines:

Deadline for receipt of proposals is March 15, 2021. No late proposals will be accepted. To prepare and submit a proposal, complete the proposal form available at

Participant selection will be based on the quality, content, and completeness of the proposal submitted. Applicants will be notified of the status of their submission by mid-April 2021.

Submit your final poster PDF and your final 5-7 minute audio or video “elevator pitch” recording, either as a link to a publicly-accessible platform or via a download server, by Thursday, June 3. Send to the NYAC Poster Committee Chair Autumn Haag, [email protected]<mailto:[email protected]>.

If you have any questions, please contact the NYAC Poster Committee Chair Autumn Haag, [email protected]<mailto:[email protected]>.