JOIN OUR TEAM!
CHIEF FINANCIAL ADMINISTRATIVE ASSISTANT – BUSINESS OFFICE
RESPONSIBILITIES – duties include, but not limited to:
- General bookkeeping.
- Ensuring accurate maintenance of financial records and preparation of financial statements and reports, including all end of the year reports.
- Coordinate with payroll.
- Oversee daily receipts and entering approved invoices.
- Coding and entering mid-month and monthly bills.
- Reconciliations, summary reports of revenues, expenditures, and balances, and any other requested reports for the Board, Administration and Board Meetings including Petty Cash and monthly reimbursement checks.
- Review vendor statements for payments.
- Maintain contracts, renewals, and review proposals.
- Assist with audits and budget preparation.
- Attending Board Meetings, workshops, meetings on and off-site as requested by the Director.
- Apprising Board and Library Director of financial trends and concerns.
- Additional projects, ordering supplies and back-up coverage to administrative office duties as needed.
QUALIFICATIONS:
- Bachelor’s degree in accounting, finance or closely related field.
- Working knowledge of QuickBooks, Microsoft Excel and Microsoft Word.
- Knowledge of Google Suite is a plus.
- Computer literate – able to learn new software and programs.
- Ability to adapt to change – as changes in the duties, facility and field occur.
- Productive, well organized, attentive to detail and accurate.
- Communicate clearly and effectively – concisely in person, online and via phone.
- Flexible, able to self-start, work successfully independently and as a team.
- Take initiative as appropriate.
- Ability to multi-task and meet deadlines. Strong time management skills.
- Responsibly and ethically handle confidential information.
- Strong commitment to excellent customer service in a service-driven organization.
Salary is based on experience as well as demonstrated skills.
To apply, please submit your resume and cover letter to Christina Marra, Director
Oceanside Library is an Association Library and is not subject to Civil Service requirements.
Oceanside Library is a member of the New York State Retirement. EOE.