Archives Assistant -New York, NY

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system.

The Thurgood Marshall Institute (TMI) at the NAACP Legal Defense and Educational Fund, Inc. (LDF) seeks a current or recent MSLIS graduate student for a part-time temporary Archives Assistant position in our New York office. The TMI Archives department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and overseeing records management.

Under the supervision of the Director of Archives and Records, the Assistant will help with general operations in the department including box recalls from offsite storage, digitization, data entry, and research. The assistant will also take the lead on at least one special project tailored to the candidate’s skills and goals. Potential special projects include:

  • Arranging and describing a series of case materials, subject records, or publications;
  • Creating subject and agent records in ArchivesSpace;
  • Ingesting born-digital materials into Preservica;
  • Writing descriptive metadata for photographs;
  • Archiving LDF’s website and social media feeds with Archive-It;
  • Processing library books;
  • Cataloging legal briefs;
  • Researching and writing web content about LDF’s history.


The ideal candidate will possess the following:

  • Current or recent Master of Science in Library and Information Science student with a specialization in Archives and/or Records Management;
  • Possess an understanding of basic principles of archival appraisal, arrangement and description;
  • Strong project management skills;
  • Knowledge or strong interest in law and civil rights history preferred.
  •  This is a paid position for a period of four months.

Please submit your resume and cover letter with Archives Assistant in the subject line. In your cover letter, please specify which special project(s) would align with your skills and interests to:

Please submit your resume and cover letter to:


Monica Garcia

Director of Human Resources/Administration

NAACP Legal Defense and Educational Fund

40 Rector Street, 5th floor

New York, New York 10006


The NAACP Legal Defense Fund is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, disability or genetic information.